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Add Abstract of Field Records

It is a mandatory requirement in SPEAR to either add an abstract of field records, or to indicate that an abstract of field records is not required. An abstract of field records may not be required for example if the survey is in a prior plan and the plan is not being based on survey.

If you are unsure whether an abstract of field records is required for a particular dealing type, you should check with Land Use Victoria.

To add an abstract of field records or indicate an abstract of field records is not required, the following steps need to be completed:

Steps

  1. Select the mandatory action "Add Abstract of Field Records" from the Details Screen and click 'go'.
    Note: This will be an optional action prior to the application reaching a status of "Statement of Compliance".
  2. If an abstract of field records is to be provided, click 'Browse' to locate and attach the file. You will also need to select the date of survey and whether PCM's or PM's have been placed or located.
  3. If an abstract of field records is not required due to the survey being in a prior plan, select the radio button next to "The survey is in a prior plan". You will also need to select the date of survey and enter the dealing number.
  4. If an abstract of field records is not required due to the plan not being based on survey, select the radio button next to "The plan is not based on survey".
  5. Click "add now".
  6. To complete the process, the "Abstract of Field Records" must be authenticated (signed) using a digital certificate.

Add Supplementary Abstract of Field Records

If you have attached an abstract of field records or indicated the survey is in a prior plan, the system will prompt you to complete a 'Supplementary Abstract of Field Records (SAFR) Declaration'. If a SAFR is required, it will appear as an optional action until the due date is reached.

To attach a SAFR, follow steps 1 and 2 above. The SAFR must be authenticated using a digital certificate prior to submitting to Land Use Victoria for review.